DaVinci Academy's COVID 19 Response Plan

Governor Tim Walz has signed an executive order for all K-12 schools to be closed Wednesday, March 18, to Friday, March 27. 

The safety of our students and staff is our top priority. We will provide updates and resources in an effort to help families reduce the risk in their home and community.  We will be updating this page as necessary to keep families informed about the school’s plan for distance learning.

New limited school office hours: 10:00 AM – 12:30 PM on school days.

DaVinci Academy Learning Plan March 30-May 4

How will this work?

 

Thank you for your patience and understanding as we navigate our new distance learning plan. Please view the first few weeks as you would the first few weeks of a new school year.  This is a new learning experience for all of us. Teachers will be developing relationships with students in a new way; they’ll be setting classroom expectations; and we’ll all be identifying new ways to work and learn. We are confident that our students and staff will be successful with our distance learning plan.

Here are a few ways parents can help their student(s) be successful:

  •         set routines for your child
  •         create a designated school workspace
  •         monitor your child’s schoolwork
  •         ask your child about the day’s schoolwork

·         communicate regularly with your child’s teacher(s)

March 20, 2020

Dear DaVinci Academy Families:

Thank you so much for your prompt response to the survey we sent out this week so we can work to best meet your needs over the coming days and weeks. This communication will specifically address our plans for the week of March 23-27 during the official school closure period that the Governor has established this week. Once we have more information on the distance learning period that is scheduled to begin March 30 we will share that information accordingly. 

We send a great big thank you to our health care workers and first responders.  Your heroism is beyond belief. We will be providing child-care for families that fall in this category starting March 23 at DaVinci. We will follow up with you directly in a separate communication. It’s important that only families that have signed up for childcare on Monday based on their employment status come to school on Monday. We have specific stipulations around how students will be screened and where they will be assigned to ensure we are practicing social distancing and students are symptom-free prior to entering the building. 

We will be providing free meals for students starting on Monday. Please reach out to Cassy Anderson at canderson1@davincicharterschool.org if you are interested in receiving meals and have not already filled out the food request form.  Families should come to the east door between (10:00 am-12:30 pm) on Monday and Wednesday this week to pick up meals. 

Families have reached out regarding special education services, statewide testing (MCAs), and timelines for honors and Renaissance testing.  We want to assure you that students with IEPs and 504 plans will continue to receive services once distance learning begins on March 30. The state of MN is applying for a federal waiver to exempt the state from MCA testing this spring. We will continue to process honors and Renaissance applications. We will reach out to you with updated timelines, guidelines, and next steps.

Our teachers will be coming together virtually starting Monday to plan for a comprehensive and engaging distance learning program for you. If you indicated in your response form that you will need to check out technology, or come to the school to pick up items, we will be following up with you next week with a schedule for when you can come to school. Please do not come to the school without a scheduled appointment or pre-established time to assist us in maintaining social distancing expectations. 

We look forward to continuing to connect with you. We will be sharing our distance learning plans with you prior to March 30. Don’t hesitate to reach out if you have any questions.

Sincerely,

Ahava Silkey-Jones, Executive Director

Meal Order Form

In order for us to have an accurate meal count to avoid waste and make sure all families get fed, please fill out the provided form.

Procedure for Breakfast/Lunch Pick up. 

Pick up times: 10:00 am-12:30 pm (if you can’t be at the school at that time we will need to set up a drop off plan).  Note: Delivery accommodations can be made to families with transportation challenges or medically fragile family members at home. But, if you are able to pick up at bus stops or school locations you are asked to please do so to help ensure that families who are in need of home meal deliveries can receive those resources.

Families will use the drop off /pick up line at the east door to have meals brought out to them. They should stay in their vehicles.

Monday’s meal pick up will consist of Breakfast for Monday and Tuesday, and a bag lunch for Monday and Tuesday. Each meal will include milk.  Wednesday’s meal pick up will consist of Breakfast for Wednesday, Thursday and Friday. Lunches for Wednesday, Thursday and Friday. Each meal will include milk.

Food Service staff (3) will assemble a Breakfast cart and a Lunch cart. Two staff will be outside distributing and tallying meals while the third person is a runner.  They will be restocking milks and foods that are in need of temp control.

Ms. Anderson, Ms. Gaede and Ms. Kehoe serving grab and go meals.

Educational Benefits

If you are experiencing a change in your financial situation or layoff, please complete the online Educational Benefits form found on parent campus in Infinite Campus or download the PDF below and return it to the school. This will help your school receive additional funds it needs to provide emergency services during this time of need. Thank you for your support. If you have questions regarding the form, please contact Food Services at 763-754-6577 ext 1143.

Emergency Workers – Access to Child Care

School districts are charged with providing care to students of emergency care workers.  Emergency workers are defined in a variety of ways and include several different types of occupations.   Below is the full list of recommended Emergency workers as defined by the Minnesota Department of Education.  If you fall into one of these categories and are in need of child care, please contact Julie Kresh

 Emergency Care Workers – Full MDE List

Technology Request Form

If you have not previously signed up to receive a Chromebook, and your family is in need of one or if your family is in need of a second Chromebook, please complete the form here.  Once your request has been processed someone from the school office will contact you.  If you have any question, please contact the office at 763-754-6577 or by email school_office@davincicharterschool.org .

Technology Use Notice

Event & Activities Cancellations

Per Governor Walz’s executive order in response to the COVID-19 outbreak, all schools are closed through March 27, 2020.

  • DaVinci Den will be closed for the duration of the school closings.
  • March Madness – will possibly be held later in the school year.
  • All field trips have been cancelled.  Please refer to the April 6, newsletter for more information.

Dear DaVinci Families,

     Our teachers and staff have been hard at work this week creating an engaging distance learning plan which will begin on Monday, March 30.  There will be further communication about the details of the distance learning plan by Friday, March 27. Watch for Bloomz notifications from your K-5 classroom teachers, an email notifications from Mr. Shield’s regarding middle school plans, and an overview email from Executive Director, Ahava Silkey-Jones.

     Here are the details that you have been waiting for regarding how to pick up your child’s belongings from school.  This could include anything your child might need for distance learning, medications you have requested, band instruments, outside clothing left here,  and/or a Chromebook. Technology reservation forms were sent out last week, but if you find that you are in need of a Chromebook for your family to use please complete the form here ASAP so that we can have it ready for you.

     Teachers and staff have compiled all of these things and pre-packaged them up for you.   Parents and guardians can pull up outside the school during designated times on Thursday and Friday to pick up these items.   We will not be allowing anyone into the building who isn’t a staff member or child of an emergency worker receiving care; so, families will need to stay in cars during material pickup.   This is the procedure we will all follow:

  • Parents will line up the east door as they would at drop off or dismissal time – staying in cars and waiting for a staff member with a walki talkie to come to the car.
  • Keeping windows closed, drivers will display child(ren’s) name and Homeroom or Advisory teacher on a piece of paper through the car window.  You might want to do this in advance so that you have paper available for this purpose.
  • Staff will deliver your materials to the sidewalk by the  car. Once your materials have been delivered you can step out to retrieve them. We are working to limit direct interaction for both your and our staff’s safety.
  • If you have indicated that you require technology for your family, a Chromebook will be distributed at this time. On your school assigned technology device, you will find a Technology Consent Form.  If you take the Chromebook, you are agreeing to the content of the form.
  • There are boot carts labeled by teacher’s name, and lost and found tables set up in the pickup lane.   Please pick up your child’s boots, and look for any lost materials (while maintaining social distancing guidelines of at least 6 feet from other families).
  • We are ready for pick up!

     Designated hours for pick up are listed below. Families will overlap because of children in multiple grades. All materials for the family will be brought out at one time so you don’t have to make multiple trips to the school.

Thursday

8:00-10:00 Kindergarten

10:00-12:00 1st grade

12:00-2:00 2nd grade

2:00-4:00 3rd grade

4:00-6:00 K-3 parents who couldn’t make earlier times because of work.

Friday

8:00-10:00 4th grade

10:00-12:00 5th grade

12:00-2:00 6th grade

2:00-4:00 7th grade 

4:00-6:00 8th grade

Families who need help with Internet service can call 1-844-488-8398 to receive free service.

Families who need to increase the speed of their Internet can find information here

https://www.internetessentials.com/covid19

Families who are in need of general community help with a variety of things from food to childcare can find information here.

https://findhelp.org/search_results/55304

If you need assistance with any of this, you can call the office and we can help.   If you have not previously signed up to receive a Chromebook, and your family is in need of one, please complete the form here ASAP so that we can have it ready for you at pick up. https://forms.gle/dJPGcWCJSbXTpiRj7

Take care of yourselves and we look forward to seeing all of the children next week – if only via a screen 🙂

Holly Fischer

Director of Operations

These are challenging times. Please know that we don’t yet have answers to every question, and it might take some time to know the full implications of the Governor’s order to close schools now in order to plan for potential long-term closure.

We will continue to consult with and take actions under guidance from state authorities, and we will continue to update you as additional information becomes available.

Thank you for your patience and understanding during this time of rapidly changing information.

DVA Logo

IMPORTANT MESSAGE: Distance Learning

Here's how this will work

We Miss You!